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Shipping Administrator

Ref code: NYC99095032
Office Support
£24k per year
Minworth, West Midlands, England
Permanent
Office Based
Applications Closed

Shipping Admin
40 hours a week
£24k
B76

Main role and responsibilities
To undertake all administration duties, to prepare accurate and efficient shipping documentation to ensure a seamless transition of goods from to our customers and through our supply chain. To undertake all administration duties.
Key Performance Indicators


Main duties
- Run the range to allocate the work to production facility
- IP works orders as they come into the department ensuring stock is downdated accurately and scrap is allocated correctly
- Create BOLs (Bill of Landing) for all works orders accurately and efficiently
- Obtain costs and quotes for each delivery
- Negotiate rates with hauliers and freight forwarders
- Ensure all paperwork is processed in line with promise dates
- Create shipping headers and produce all relevant export/UK shipping documentation
- Communicate with outside haulage and shipping companies to ensure a smooth handover of the goods takes place with all necessary documentation provided
- Communicate with the despatch team to ensure the correct material is pulled and loaded
- Ensure freight costs are correct and added to the system to ensure goods can be invoiced correctly by finance
- Scan all documentation to the system in line with and customer processes
- Communicate with sales to ensure correct shipping terms are aligned to the orders and the goods incur no delays due to AMS errors
- Identify any issues and resolve them before for the goods leave to ensure we can maintain customer satisfaction
- Ensure all filing is organized and relevant information stored correctly to maintain legal compliance
- Manages and maintains the relevant OBS statuses to ensure work does not exceed 5 days
- Adheres to all policies and procedures
- Is a trained signatory to ensure quality compliance when signing off shipping documents
- Ensures 5s standards are maintained at all times

Health Safety and Environment
- Ensure you have read the Company's health and safety policies and procedures and observe them at all times
- Reporting any accidents or near misses immediately to your manager and record them in the accident book
- Ensure your workplace is kept tidy and any hazards are eliminated or reported to your line manager
- Always wear appropriate protective clothing whilst on site
- Attends all health and safety training as required by the Company

Call Nikki 07540 942 901