Senior HR Assistant

SF Recruitment have partnered with an organisation in Coventry who are looking to recruit a Senior HR Assistant on a full time, hybrid basis. This role falls within a lovely HR function with a brilliant leader, and they're looking to expand and grow their service by bringing in an experienced Assistant.

Responsibilities will include:


1. Recruitment and Induction. To be involved in the recruitment process supporting and advising managers as required in relation to advertising, completion of job descriptions and person specifications, short listing, interviews and reference requests. Managing academic panel arrangements; ensuring appropriate interview panel timing, composition and selection programme, liaising with and briefing academic candidates, arranging hospitality for academic panels and note-taking at panels, being supported by group support staff as required (e.g. group staff coordinating the arrangements on the interview day). Advising new starters on relocation and visa queries, liaising with HR Immigration and providing the initial on-site department induction to the new employee and ensuring Line Managers are managing probation processes effectively.

2. General HR duties. Undertaking general daily HR and clerical duties and providing advice and guidance as appropriate involving recruitment, probation, correspondence with employees, keeping digital personal files up to date in line with GDPR, general staffing issues, attending general HR meetings across the University and providing cover for the HR Officer, as necessary. Provide advice and guidance to line managers on general HR issues, including terms and conditions, annual leave etc.

3. Responsible for the inputting and monitoring of data for staff in the School on MIS and SuccessFactors. Liaising with staff in central HR and the Payroll team on payroll queries.

4. Working closely with the Research Finance Officer and the Finance Office / CAO to work through the funding arrangements for new appointments and extensions of existing research staff funded by research grants and contracts to enable subsequent HR contractual actions.

5. Work with the HR Officer using information generated by the central HR team to ensure the appropriate management of contracts such as indefinite linked to funding, fixed term contracts, probation, study leave etc.

6. Support with coordinating training programmes and events for the School, liaising with room bookings, facilitators and attendees, attending on the day to ensure the smooth running of the event. Ensuring that appropriate hospitality and catering are arranged for events using suppliers and maintaining good relationships with the Universities conference team.

7. Other - Assist the HR Officer and the HR Business Partner in the management of department processes including training, appraisal, merit pay and promotions. Provide clerical support on aspects of department training administration.

8. Other such duties as required by the School's HR Officer or HR Business Partner as appropriate to the grade of the role.