Hybrid Executive Assistant (6 Month Contract)

SF Recruitment is currently recruiting for a Hybrid PA/Executive Assistant on a 6 month contract basis. We are seeking a highly organised and efficient Executive Assistant to join our client and support the Managing Director in their day-to-day activities.

The role is Hybrid working 1 day per week in the Nottingham City Centre Office and 4 days working from home. The role is initially for 6 months and will then be reviewed on a permanent basis.

As a Executive Assistant you will play a crucial role in enhancing the productivity and efficiency of the executive team. You will work closely with our executives/directors to manage their schedules, streamline communication, and handle administrative tasks to ensure they can focus on their core responsibilities. Your professionalism, discretion, and attention to detail will be essential in this role. You must have experience support senior management teams and high profile stakeholders.

This role will be to take responsibility for delivering a comprehensive and effective secretarial and administrative service. You will ensure that the executive team are appropriately supported and assisted in various ways. The post holder will ensure the corporate affairs are undertaken to the highest standards of probity and according to statutory and legislative requirements. To work as a part of the Executive PA team contributing to the smooth running of the company.

This post requires a high degree of autonomy and a self-starter ‘can do’ attitude. You will be expected to use your initiative to solve problems (with support from senior staff). You will be an excellent communicator and be confident and comfortable in dealing with senior people and their offices.

Responsibilities:

Manage executives' calendars, schedule meetings, and coordinate appointments
Arrange travel itineraries, accommodations, and transportation
Handle phone calls, emails, and other correspondence on behalf of the executives
Prepare and edit documents, reports, and presentations
Maintain and organise files and records
Conduct research and compile information as requested
Act as a liaison between executives and other team members
Assist with event planning and coordination
Perform various administrative tasks as needed
Project Management

Qualifications:
Previous experience as an executive assistant/PA
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Strong organisational and time management skills
Excellent written and verbal communication skills
Ability to prioritize tasks and work independently
Discretion and ability to handle confidential information
Attention to detail and accuracy
Flexibility to adapt to changing priorities
Professionalism and a positive attitude

Working Hours: Monday – Friday 9.00 AM – 5.00 PM or 8.00 AM – 4.00 PM
Salary; £30,000 - £32,000